Form I-9 Changes

The revisions below were made to reduce errors on the form I-9. The new form was revised on 07/17/2017.  Going forward, use the new form for all new hires.

What are some best practices for form I-9?

  • Completed I-9’s must be kept separate from all employee files
  • White-out cannot be used on these forms.  If you cross out information, you must initial the correction
  • Conduct an I-9 audit every year to make sure you are compliant
  • Review the I-9 BEFORE it is filed for errors
  • Provide training to Managers on how to properly fill out the I-9
  • Provide new hires with instructions on the acceptable documents and to bring them on the first day of work
  • Have the employee fill out the I-9 on the first day of work
  • Know your retention requirements
  • If you save identification with the I-9 for one employee, save them for all employees
  • Know what the acceptable forms of documentation are
  • Use E-Verify
  • Identify who can translate the form in your company if needed

Jeff Agranoff Jeff Agranoff is the Chief Human Resources Officer and a Human Resources Consulting Principal at Grassi. With over 18 years of experience working in public accounting firms, Jeff specializes in heading human resource departments, providing outsourced human resource solutions to clients and growing middle market businesses in various industries. Prior to joining Grassi, Jeff was the Chief Operating Officer and a Human Resources Principal... Read full bio